Terms & Conditions
Terms & conditions of Himalayan Nirvana Trekking
Himalayan Nirvana Trekking (HNT)'s terms & conditions relating to the basis on which bookings are accepted and it contains legal obligations, we request you to read them carefully.
Unless otherwise stated, bookings made through Himalayan Nirvana Trekking are subject to these terms & conditions in all booking arrangements, the person making the booking shall be deemed to have accepted these conditions on behalf of the persons named in the booking form.
No variation to these terms & conditions shall be of any effect unless made in writing by and with the authority of Himalayan Nirvana Trekking.
- Booking & Payement (on-line booking click)
- Pricing Policy and Options
- Assumption of Risk
- Health , Fitness and Safety
- Delays and Itinerary Changes
- General Conditions
Booking & payment
There are two types of bookings available. One for Mountaineering or Expedition Program and second for the normal trekking or Adventure Programs.
Mountaineering and Expeditions Program Booking
Your booking will be confirmed by email after we receive 25% of total cost of your Trip/Program for the Mountaineering and Expeditions Program and we may also ask you to make a prior deposit for the trekking on restricted areas at the time of booking. The reason, there are many administrative work have to be done prior to commencement of the Expedition or journey.
Trekking & Adventures Programs Booking
Reserve your trek just by making a preliminary booking on this web site. A preliminary booking is not a final booking and does not require any pre-payment or financial commitment.
You will receive final confirmation of your booking via email after we receive your complete information filled in the booking form and duly signed.
If you cancel, the following scale of charges will apply:
2 months before departure – Loss of deposit
1 months before departure – 30% of total trip cost
15 days before departure – 60% of total trip cost
10 days before departure – 100% of total trip cost
Payment & Bank details
• Pay upon arrival in Nepal with cash (USD, AU, CA,or Euros)
• Pay prior to arrival by wire transfer or credit card or Cash Bank to Bank transfer and when HNT receive The your Depoist and HNT will Inform to you.
• Bank Account & address details
Pricing Policy & Options
Unless otherwise indicated, all prices are for double occupancy (triple is also available)
Single supplement price applies to any person who books and pays for a trek as one person, which will include provision of single person accommodation in all locations.
Multiple persons (2 or more) pricing applies to anyone who books and pays for a trek for two or more persons whether they are trekking by themselves or with another Himalayan Nirvana Trekking group.
Himalayan Nirvana Trekking offers Three Differents pricing options
Deluxe Tour & Trekking Pricing
Hotel 5 Star & AC Vanor Jeep
Standard Tour & Trekking pricing
First-class (Standard price) is based on a typical four to five star hotel and is our standard class on the booking form.
Transportation to/from treks in Nepal will be by Airline or private car (4WD).
Budget Class Pricing
Medium Class Hotels & Guest houses fall into this category rather than first-class hotels.
Transportation to/from treks in Nepal will be via air-conditioned express tourist bus (not by airline or private car).
1) Himalayan Nirvana Trekking aims for the fulfillment of your every desire. In this context, we perform our duties honestly and seriously to make your experience smooth and pleasant. However, Himalayan Nirvana Trekking will not take any responsibility regarding changes and alternations in the itinerary due to unavoidable circumstances such as land-slides, road blockage, flood, snow, and political unrest, cancellation of flight, delay arrival, sickness or accidents. Any extra cost incurred thereof shall be borne by the clients on the spot. All clients are advised to take out their own insurance to adequately cover against medical and personal accident risk.
2) Himalayan Nirvana Trekking while undertaking tours, transportation, hotel accommodation and other services only acts as an agent on the clear understanding that it shall not be, in any way, responsible or liable for any accident, damages, loss, delay, international flight cancellation/delays, or inconvenience caused in connection with the travel facilities arranged by the company, its employees or agents. All bookings are accepted and executed with utmost care, yet no responsibility is undertaken for any change or deviation on account of factors beyond our control. Himalayan Nirvana trekking reserves the right to modify any arrangements required by and made on behalf of the clients and to cancel the same without prior notice.
Assumption of risk
The traveler/trekker understands that during the course of the trip, certain risks and dangers may occur, including, but not limited to, the hazards of traveling in mountainous terrain, accident or illness in remote places without medical facilities, and the forces of nature. The traveler/trekker agrees to assume all risks associated with the journey, and agrees that no liability will be attached to the company or its outfitters, employees or agents, or to any member of the tour group in respect to death, personal injury, illness or delay of traveler/trekker, or for any loss or damage to the property of the traveler/trekker during the course of the trip, howsoever caused.
It is a condition while booking treks and tours with the Himalayan Nirvana Trekking that travelers/trekkers must be protected by insurance themselves that covers cancellation, accidents, health, emergency evacuation, and loss of items, theft of or damage to baggage and personal effects.
All costs for emergency evacuation must be paid in cash in Nepal unless an insurance company has agreed to pay the costs on your behalf. It is important that any insurance policy issued to cover emergency evacuation for trek/tour does not exclude alpinism or mountaineering.
Health, fitness and safety
We strongly recommend a visit to your doctor and dentist before your holiday. Your doctor will advise current inoculation requirements. If a doctor has recommended against travel or indicated travel may be inconvenient then inform us of the details. On all trekking and exploratory trips our staff has been trained to strict hygiene standards. We carry extensive medical kits and, if the need should ever arise, we are able to evacuate seriously ill group members by helicopter. We run regular first aid courses for all trekking guides.
Delays and itinerary changes
The traveler/trekker specifically agrees that Himalayan Nirvana Trekking shall not be held responsible for any delays or changes in itineraries caused by an act, omission or other circumstances on the part of domestic airlines or helicopter companies in Nepal; the trekkers/travelers understand that such situations may occur, and that we will not be able to inform them of each possible problem.
The itinerary highlights and excursions as set out in the itineraries will be adhered to as far as possible, but these are to be used as a guide only. The company or trek staff may make omissions or alterations to the itinerary, highlights, and excursions as they deem it to be necessary. Some highlights or excursions may be inaccessible for any number of reasons.
Internal transport within Nepal.
This is as indicated by the itinerary and includes domestic flights where necessary. Note that bad weather in mountainous regions can cause flight delays. If you are delayed by bad weather prior to trek departure we will meet your accommodation costs. If the delay is extended by two days it may be necessary for us to re-route the trek, perhaps to an area more accessible by road. If you are delayed by bad weather at the end of the trek we will meet your accommodation and food costs for the basic tour dates. Unfortunately we cannot accept responsibility for charges incurred as a result of missed international flight connections. However we will help you to organize your ongoing arrangements. In this situation we would recommend that you make a claim against your insurance policy.
Himalayan Nirvana Trekking reserves the right to refuse to continue to carry any client causing inconvenience or annoyance to other travelers/trekkers, or creating difficulties that would hamper the smooth running of a trip.
We shall not be liable for any loss or damage to baggage or personal possessions, or any consequential losses incurred as a result. If a traveler/trekker is injured or becomes ill, all evacuation and hospital expenses, doctors' fees and repatriation costs are the traveler/trekker's responsibility, and Himalayan Nirvana Trekking shall not be liable for any refund of the cost of the treks or tours.
It is the traveler/trekker's responsibility to have valid passports and all visas and equipment that may be required on the selected tour. We do not accept responsibility for failure to obtain these visas for any reason, and we do not accept responsibility for any passports or documents left with us for this purpose.
We use Kerosene-burning brass stoves or Gas and we adhere to strict environmental policies as well as cultural codes on all of our trips. We bury all biodegradable garbage during the trek but collect all non-biodegradable garbage back to home for further processing. We advise not to use firewood powered hot bath in the hotels/lodges during the trek use only solar powered hot waters.
Prices are based on known costs at the present year.
c. Price changes
The prices quoted by Himalayan Nirvana Trekking are based on airfares, exchange rates and costs in effect on the date shown. We reserve the right to alter our prices if these rates change substantially. We may also apply surcharges in the event of significant changes in airfare, government regulations and taxes. Himalayan Nirvana Trekking cannot make refunds to travelers/trekkers who are adversely affected by changes in exchange rates.
d. Passports & Visas
A visa is required for all nationals rather than Indian National and bearing a valid passport date minimum of 6 month of expiry limit is required. You can obtain your visa at your nearest Nepalese embassy or consulates. If you arrive by Air you can get it at the entry point of Tribhuban International Airport's visa section upon payment of required visa fees and passport size photographs. If you arrive by land, you may obtain your visa at the entry point where visa sections are available.
e. Accident or loss
We have no liability for loss, damage, delay, inconvenience, or direct or consequential loss, however caused, unless due to our employees' negligence, in which case our liability is limited (except for death or personal injury) to a maximum of the refund of the tour cost. We do not own or manage the vehicles, accommodation, and restaurants used and we have no liability for loss or damage caused by the proprietors or operators thereof.
f. Extra cost
Extra costs due to unforeseen expenses that may arise due to factors beyond our control like landslides, political unrest, and personal illness are not our responsibility.
g. Helicopter rescue
A helicopter will be chartered from Kathmandu to rescue the client(s) who is in Nepal and if she/he is sick due to altitude, accident the client must pay the cost of the rescue operation which includes: Helicopter charter, medical treatment expenses, extra porter, etc. She/He can claim the amount with her/his insurance company.
h. Breaking of tours & trekking
Any tour or trekking can be broken at the wish of our client(s) or in the case of sickness, accident, landslides, and other factors beyond our control. No refund will be made and clients should bear his/her expenses for the remaining days.
i. What the cost includes and excludes
This is specifically stated on each itinerary.
j. Mountain flight delays in Nepal
Bad weather in the mountains can cause flight delays. This mainly applies to Jumla (Simikot), Juphal, Jomsom, Lukla, Tumlingtar and Taplejung in Nepal . Some treks have built-in waiting costs. These are the ones which rely upon the use of rural airstrips where delays are not uncommon due to inclement weather. If you are delayed beyond the printed itinerary including a set number of waiting days, Himalayan Nirvana Trekking will only meet your accommodation and food costs on a normal trek basis.
Helicopter charter flights to Kathmandu are available at your own expense.
Himalayan Nirvana Trekking accepts no responsibility for charges incurred as a result of your missing your international flight connection. However, we will help organize your arrangements and airlines are normally supportive of forced changes to your international flight.
We may, at our discretion, require any person to withdraw from any tour if we deem his/her acts or conduct offensive or a nuisance to other clients, and we shall have no further liability.
We reserve the right to cancel any tours due to lack of demand and also to use vehicles as dictated by demand. No employee or agent of ours can vary our conditions and any such purported variation shall be of no effect unless it has been signed by one of our Directors.